Human Resource and Administrative Officer

We are seeking an organized, empathetic, and detail-oriented professional to ensure the smooth, transparent, and ethical operation of our human resources and administrative functions, with a focus on our current project activities. This is a vital support role that contributes directly to the well-being and compliance of our entire team.

Job Type: Full Time (Temporal)

Duration: 3 Months (November 2025 to January 2026)

The core function of this role is to oversee all human resources, general administration, and ensure project activities comply with internal policies, specifically championing the principles of our new HR policy (which prioritizes equity, psychological safety, and transparency).

Your responsibilities will be directly aligned with our project needs:

• Consultant and Staff Contract Management (Activities 1 & 3):
  • Lead the development and publicizing of the Call for Services for both the Policy and Strategic Planning Consultants (Act 1.1/3.1), ensuring an equitable and accessible selection process.
  • Compile and manage all necessary, accurate contracting files for all consultants and staff, upholding pay equity and transparency standards.
• Participant and Staff Coordination (Activities 2 & 3):
  • Manage and track internal staff logistics, including attendance, leave, and schedules, ensuring compliance with labour laws and our well-being-focused HR policy.
  • Track participation numbers (15 internal staff and 5 external) for all workshops and the team retreat, supporting equitable access to professional development.
• Overhead and Office Administration (Activity 6):
  • Manage day-to-day office administration, including tracking office utilities and external communications.
  • Serve as the primary support for all ongoing HR needs for project staff, including onboarding, offboarding, and administering benefits.

Reporting and Compliance:

• Develop and submit detailed activity reports weekly and monthly to the Executive Director, ensuring accountability and clear communication of HR progress and challenges.

What We’re Looking For (Essential Skills & Experience)

(Note: We prioritize skill, passion, and lived experience over traditional ‘years of experience’ markers. If you have the ability to do the work, please apply.)

• Commitment to Equity: A demonstrated understanding of feminist principles and anti-oppressive HR practices. Experience implementing or advocating for inclusive workplace policies is a strong asset.
• Administrative Excellence: Proven experience in office management, contract administration, and logistical coordination.
• HR Knowledge: Familiarity with standard human resources processes, including recruitment, contracting, compliance, and staff support. Experience with or capacity to quickly learn compliance with local labour laws.
• Transparency & Detail: Exceptional attention to detail in document preparation (especially contracts and financial tracking) and a commitment to transparent communication.
• Emotional Intelligence: High capacity for empathy, discretion, and maintaining confidentiality, particularly when handling sensitive HR matters.

Nice-to-Have (Valued Assets)

• Lived experience relevant to the communities we serve.
• Experience working in a non-hierarchical or flat organizational structure.
• Familiarity with micro-soft word, excel, PowerPoint, google meet, zoom and internet search engines and email.

Compensation and Benefits

We believe in pay equity and transparency.

• Salary: based on experience and internal pay equity structure. We commit to negotiating within this stated range only.
• Health & Well-being: Generous mental health support
• Flexible Work: Flexible hours, clear boundaries around ‘on’ and ‘off’ time.
• Professional Development: Budget for training, mentorship opportunities

How to Apply (An Equitable Process)

We are committed to a hiring process that minimizes bias and focuses on skill and potential. All employment is decided on the basis of qualifications, competence, integrity and organisational need. If you are unable to complete our online application form due to any disability, please send an email hr@graciousgifters.org  GGF values its people and recognizes the importance of balancing professional and personal demands.

1. Submit: Your CV/Resume with 02 references and a Cover Letter detailing how your past work/experience aligns with Gracious Gifters’ feminist mission and the specific skills required for this role; and Photocopy of ID card (Combine all files as 1 PDF not more than 02 MB)
2. Deadline: 07th of November 2025 at 11:59pm
3. Send Applications to: jobs@graciousgifters.org or use the application form on the website.

Equity Commitment: We strongly encourage applications from individuals who are often underrepresented in the workforce, including but not limited to, women, people with disabilities, and individuals from economically marginalized backgrounds. We are happy to discuss and accommodate accessibility needs throughout the application and interview process.

About Gracious Gifters Foundation

At Gracious Gifters Foundation (GGF), we are committed in creating a diverse and inclusive environment of mutual respect. GGF recruits, employs, trains, compensates and promotes regardless of religion, ethnicity, colour, sex, gender identity, age, physical or mental disability, national origin or other bias covered by appropriate law in Cameroon.  At Gracious Gifters, we believe that true systemic change requires an intersectional approach, fostering a workplace that is equitable, collaborative, and deeply respectful. We prioritize well-being, work-life balance, and continuous learning for every team member. We do not tolerate harassment or discrimination of any kind.  Financial integrity is a cornerstone of our work. The Finance Officer plays a critical role in upholding transparency, accountability, and ethical resource use, ensuring every dollar supports our mission effectively and responsibly, fully aligned with our new feminist-aligned financial policy.

We look forward to reviewing your unique contributions and perspective!

🚫 NO FEES OR PAYMENTS ASKED: Gracious Gifters Foundation will NEVER ask candidates to make any payments (fees, deposits, or security funds) at any stage of the recruitment process. If you receive such a request, please disregard it and notify us immediately at info@graciousgifters.org

Signed

Gracious Gifters Foundation